May 2020 BOD Meeting Minutes

Old Business:

1. Introduction of New Board Members
   Welcome newly elected BOD’s…
   • Luke Damskov – Community Development Director
   • Terry Picicci – VP of Hockey Ops
2. Outstanding Items:
   • Annual Eagles Board Meeting Agenda Items
     • Due to COVID restrictions, annual meeting TBD at this time.
   • CenterPlate at the Spokane Arena
     • Nothing at this time.
   • List of Rink Improvements for Eagles LLC
     o Resend Google Doc for new BODs to be able to add to the list.
     o Dustin & Leon removed the lockers from the rinks. Selling those to our members first for $100 each.
   • Heater Repairs & Timers
     • Terry is working on it
   • Heater/AC Unit Bid Update
     • No update at this time.
   • Puck #3 Update – Fundraising Committee – Denny Larue
     • Rink Board Advertising Update
     • Spokane Hyundai & Zamboni Wrap
       ❖ Recently reopened & Denny will circle back around.

3. Policy & Procedures
   • Locker Room Policy – Kelli Jones
     • Kelli emailed the proposed policy to be reviewed.
     • BODs will make sure this policy is in place prior to tryouts.
   • Return to Play Policy (New)
     • Neil will continue to work with Pete in order to wrap up prior to the start of the season.
   • 1st Aid/CPR Coaching Policy Leon is working with District 9 Fire to set this up.
   • Working to set this up without a fee, which has been done in the past for SAYHA.
   • Leon will continue to work on this to have in place prior to tryouts.
   • Non-Parent Reimbursement Policy (New)

This policy needs to be completed prior to coaching assignments for season.

• Sarah will begin writing this policy & present for review at the June meeting.
• New Board will review during the Retreat for the following season.

Budget for reimbursement rates as follows:
House – $200 & Select – $500
Rep Teams 10/12s – $2,500 & 14/16s – $4,500
All receipts with itemized expense report must be turned in to Danielle the following Wednesday.

• SAYHA will only reimburse hotel & gas expenses.
• No reimbursement for food or drinks.

4. Mid-Season Survey Results Review
   • New Board will review during the retreat for the following season.

 

5. Spring/Summer Programming

• Due to COVID-19, it would appear that all spring/summer programming will be canceled at this point.
• Neil will email those members that registered to advise them of the cancellation.
• Hockey Ops will work on the plan for any type of programming & tryouts.
  • All programming & tryouts dates will be based on local & state guidelines.

 

6. Board of Directors Vacant Positions – Denny Larue
   • Denny will send Danielle an email by Monday to send out to the members to find interested candidates.
   • Denny & Danielle will work together to create requirements for positions with a deadline.
     • BOD would like to have new Board complete by June Meeting.

NEW BUSINESS – Agenda Items

1. NBT Coaching Assignments Discussion
   • 2 applicants responded for 14U-A1 coach & 1 applicant for 16U-A1 coach
     • Dustin recommends applicant Matt Thurston as the 14U-A1 coach
       ❖ MOTION made on May 11th via email to approve Matt Thurston as 14U-A1 coach & Dustin Donaghy as the 16U-A1 coach for the 2020-21 season made by Terry Picicci; second by Sarah Stevens; motion carried by unanimous vote.
     • Dustin will work with Danielle to make these announcements to SAYHA members.

2. Website Discussion
   • Staff would like to move from Team Pages to Team Snap
     • Team Snap will build our website & all our teams’ pages.
       ❖ Training & support is offered to assist with a smooth transition.
     • Extremely user friendly & will better serve older teams for stat recording. Improved stats recording will also help with recruiting.
     • Team Snap will integrate with the schedules and registrations. This will save time from having to do double entry & reduce the possibility of error.
     • Team Snap is offering 3 months free at sign up, with payment due 90 days after sign up.
     • Price Approximate Difference? Team Pages $700; Team Snap $1,600
     • Basic Team Snap $1,699
       • Up to 750 players
       • 30 players per team
       • Unlimited teams
         ❖ 500Mb per team
     • Premium Team Snap $2,299
       • Up to 750 players
       • 40 players per team
       • Unlimited teams
         ❖ 2Gb of storage per team
       • Custom branding for logos

Service Fees for transactions under $50 absorbed by individuals
o MOTION to change platforms from Team Pages to Team Snap Basic by August 1st made by Terry Picicci; second by Leon Henry; motion carried by unanimous vote.
o MOTION made on May 26th via email to amend start date of using Team Snap from August 1st to immediately made by Terry Picicci; second by Sarah Stevens; motion carried by unanimous vote.

3. Video Conference Room Discussion
   • Dustin needs a place to do videos that is not in the office & big enough for 15-20 players.
     • Tabled for further discussion until the June meeting.
     • Dustin will work on the details to present to Eagles & discuss further with Robin.

4. Director’s Reports

• Treasurer’s Financial Report – Vacant o Not Present.
• Public Relations Director – Amanda Kendall: Nothing to Report.
• Disciplinary Director– Vacant o Not Present.
• SafeSport Director – Vacant o Not Present
• Community Development Director – Luke Damskov: Nothing to Report
• Eagles LLC Rink Reports – Jim Ewers: See email from Denny.

MOTION to adjourn made by Luke Damskov; second by Terry Picicci; motion carried by unanimous vote. Meeting adjourned @ 7:45pm

5. Closed Session

Meeting adjourned @ 8:49pm