Meeting Minutes: May 2020
2020-05-14 SAYHA BOD – Meeting Minutes
Old Business:
- Introduction of New Board Members
Welcome newly elected BOD’s…- Luke Damskov – Community Development Director
- Terry Picicci – VP of Hockey Ops
- Outstanding Items:
- Annual Eagles Board Meeting Agenda Items
- Due to COVID restrictions, annual meeting TBD at this time.
- CenterPlate at the Spokane Arena
- Nothing at this time.
- List of Rink Improvements for Eagles LLC
o Resend Google Doc for new BODs to be able to add to the list.
o Dustin & Leon removed the lockers from the rinks. Selling those to our members first for $100 each. - Heater Repairs & Timers
- Terry is working on it
- Heater/AC Unit Bid Update
- No update at this time.
- Puck #3 Update – Fundraising Committee – Denny Larue
- Rink Board Advertising Update
- Spokane Hyundai & Zamboni Wrap
❖ Recently reopened & Denny will circle back around.
- Annual Eagles Board Meeting Agenda Items
- Policy & Procedures
- Locker Room Policy – Kelli Jones
- Kelli emailed the proposed policy to be reviewed.
- BODs will make sure this policy is in place prior to tryouts.
- Return to Play Policy (New)
- Neil will continue to work with Pete in order to wrap up prior to the start of the season.
- 1st Aid/CPR Coaching Policy Leon is working with District 9 Fire to set this up.
- Working to set this up without a fee, which has been done in the past for SAYHA.
- Leon will continue to work on this to have in place prior to tryouts.
- Non-Parent Reimbursement Policy (New)
- Locker Room Policy – Kelli Jones
This policy needs to be completed prior to coaching assignments for season.
- Sarah will begin writing this policy & present for review at the June meeting.
- New Board will review during the Retreat for the following season.
Budget for reimbursement rates as follows:
House – $200 & Select – $500
Rep Teams 10/12s – $2,500 & 14/16s – $4,500
All receipts with itemized expense report must be turned in to Danielle the following Wednesday.
- SAYHA will only reimburse hotel & gas expenses.
- No reimbursement for food or drinks.
- Mid-Season Survey Results Review
- New Board will review during the retreat for the following season.
- Spring/Summer Programming
- Due to COVID-19, it would appear that all spring/summer programming will be canceled at this point.
- Neil will email those members that registered to advise them of the cancellation.
- Hockey Ops will work on the plan for any type of programming & tryouts.
- All programming & tryouts dates will be based on local & state guidelines.
- Board of Directors Vacant Positions – Denny Larue
- Denny will send Danielle an email by Monday to send out to the members to find interested candidates.
- Denny & Danielle will work together to create requirements for positions with a deadline.
- BOD would like to have new Board complete by June Meeting.
NEW BUSINESS – Agenda Items
- NBT Coaching Assignments Discussion
- 2 applicants responded for 14U-A1 coach & 1 applicant for 16U-A1 coach
- Dustin recommends applicant Matt Thurston as the 14U-A1 coach
❖ MOTION made on May 11th via email to approve Matt Thurston as 14U-A1 coach & Dustin Donaghy as the 16U-A1 coach for the 2020-21 season made by Terry Picicci; second by Sarah Stevens; motion carried by unanimous vote. - Dustin will work with Danielle to make these announcements to SAYHA members.
- Dustin recommends applicant Matt Thurston as the 14U-A1 coach
- 2 applicants responded for 14U-A1 coach & 1 applicant for 16U-A1 coach
- Website Discussion
- Staff would like to move from Team Pages to Team Snap
- Team Snap will build our website & all our teams’ pages.
❖ Training & support is offered to assist with a smooth transition. - Extremely user friendly & will better serve older teams for stat recording. Improved stats recording will also help with recruiting.
- Team Snap will integrate with the schedules and registrations. This will save time from having to do double entry & reduce the possibility of error.
- Team Snap is offering 3 months free at sign up, with payment due 90 days after sign up.
- Price Approximate Difference? Team Pages $700; Team Snap $1,600
- Basic Team Snap $1,699
- Up to 750 players
- 30 players per team
- Unlimited teams
❖ 500Mb per team
- Premium Team Snap $2,299
- Up to 750 players
- 40 players per team
- Unlimited teams
❖ 2Gb of storage per team - Custom branding for logos
- Team Snap will build our website & all our teams’ pages.
- Staff would like to move from Team Pages to Team Snap
Service Fees for transactions under $50 absorbed by individuals
o MOTION to change platforms from Team Pages to Team Snap Basic by August 1st made by Terry Picicci; second by Leon Henry; motion carried by unanimous vote.
o MOTION made on May 26th via email to amend start date of using Team Snap from August 1st to immediately made by Terry Picicci; second by Sarah Stevens; motion carried by unanimous vote.
- Video Conference Room Discussion
- Dustin needs a place to do videos that is not in the office & big enough for 15-20 players.
- Tabled for further discussion until the June meeting.
- Dustin will work on the details to present to Eagles & discuss further with Robin.
- Dustin needs a place to do videos that is not in the office & big enough for 15-20 players.
- Director’s Reports
- Treasurer’s Financial Report – Vacant o Not Present.
- Public Relations Director – Amanda Kendall: Nothing to Report.
- Disciplinary Director– Vacant o Not Present.
- SafeSport Director – Vacant o Not Present
- Community Development Director – Luke Damskov: Nothing to Report
- Eagles LLC Rink Reports – Jim Ewers: See email from Denny.
MOTION to adjourn made by Luke Damskov; second by Terry Picicci; motion carried by unanimous vote. Meeting adjourned @ 7:45pm
- Closed Session
Meeting adjourned @ 8:49pm