Meeting Minutes: June 2020

July 1, 2020

2020-06-11 SAYHA BOD – Meeting Minutes

Old Business

  1. Previous Meeting Minutes
    MOTION to approve May minutes made by Terry Picicci; second by Luke Damskov; motioncarried by unanimous vote.MOTION made by Terry Picicci to remove Phil Costello, Nicole Adams, Todd Greiner, Brad Carruthers & Neil Runbeck as signers on SAYHA’s bank account & add Terra Kile as a signer; second by Leon Henry; motion carried by unanimous vote.
  2. Introduction of New Board Members

• Welcome newly elected BODs…

o Terra Kile – Treasurer

o Mike McGinnis – Disciplinary Director

o Bryan Kriger – SafeSport Director

3. Outstanding Items

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  • Annual Eagles Board Meeting Agenda Items o Wednesday, June 24th 6pmo Denny & Terry plan on attending on behalf of SAYHA
  • CenterPlate at the Spokane Arenao Nothing at this time.
  • List of Rink Improvements for Eagles LLC

o Heater Repairs/Timers Update

  • ▪  Not all the heaters are working correctly & not enough timers tosupport the number of heaters.
  • ▪  Denny & Terry will discuss this at the Eagles Annual Meeting.

o Heater/AC Unit Bid Update
▪ Denny will follow-up with Phil Costello as to where we are at with this

installation process.
• Puck #3 Update – Fundraising Committee – Denny Larue

o Spokane Hyundai remains committed to purchase a rink board; they remain interested in purchasing a Zamboni wrap but the exact details continue to need to be worked out.

  • Policy & Procedures
    o Locker Room Policy – Kelli Jones (Vote Needed)

    • ▪  Revisions to policy reviewed.
    • ▪  MOTION to adopt policy revisions as written made by Terry Picicci;second by Luke Damskov; motion carried by unanimous vote. o Return to Play Policy – Bryan Kriger (New)▪ Bryan will work with Dr. Pete & oversee the writing of this policy. o 1st Aid/CPR Coaching Policy – Leon Henry▪ Not present. No update.
      o Non-Parent Reimbursement Policy – Sarah Stevens (Vote Needed) (New)

      ▪ Policyreview.
      ❖ MOTION to adopt Non-Parent Reimbursement policy made by

      Terry Picicci; second by Sarah Stevens; motion carried by

      unanimous vote.

  • Mid-Season Survey Results Reviewo BODs will review in preparation for the Retreat on 6/25.

4. NEW BUSINESS – Agenda Items

  • Female Hockey Teams & Coordinator – Dustin Donaghy
    o Not Present. Will review with Dustin at the Retreat.
  • Player & Parent Code of Conduct – Dustin Donaghy
    o Not Present. Will review with Dustin at the Retreat.
  • Player Gear Requirement – Dustin Donaghy
    o Not Present. Will review with Dustin at the Retreat.

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5. Director’s Reports

  • Treasurer’s Financial Report – Terra Kile o Not Present.
  • Public Relations Director – Amanda Kendall o Not Present.
  • Disciplinary Director– Mike McGinnis o Nothing to report.
  • SafeSport Director – Bryan Kriger o Nothing to report.
  • Community Development Director – Luke Damskov o Nothingtoreport.
  • Eagles LLC Rink Reports – Jim Ewers o Nothingatthistime.MOTION to adjourn made by Mike McGinnis; second by Terry Picicci; motion carried by unanimous vote. Meeting adjourned @ 7:32 pm

6. Closed Session

Meeting adjourned @ 8:13 pm

Meeting Agenda: June 2020

June 9, 2020

2020-06-11 SAYHA BOD – Meeting Agenda

Agenda For SAYHA June 11, 2020 Board Meeting

Location: Eagles Ice Arena

  1. Review/Approve Meeting Minutes
  2. Outstanding Items Updates
    • Annual Eagles Board Meeting Agenda
    • List of Rink Improvements for Eagles LLC
      1. Heater Repairs & Timers Project Update
      2. Heater/AC Unit Bid Update
  • CenterPlate at Spokane Arena–Denny Larue
  • Puck#3 Update–Fundraising Committee–Denny Larue
    1. Spokane Hyundai Rink Board & Zamboni Wrap Update
  • Policies &Procedures
    1. Locker Room Policy (Review for approval)
    2. Return to Play Policy (New)
    3. 1st Aid/CPR Coaching Policy (New)
    4. Non-Parent Reimbursement Policy (Review for approval)
  • Mid-Season Survey Results Review
  1. New Business :
    • Female Hockey Teams & Coordinator– Dustin Donaghy
    • Player & Parent Code of Conduct – Dustin Donaghy
    • Player Gear Requirement – Dustin Donaghy
  2. Director’s Reports
    • Treasurer’s Financial Report – Vacant
    • Public Relations Director – Amanda Kendall
    • Disciplinary Director–Vacant
    • SafeSport Director–Vacant
    • Community Development– Luke Damskov
    • Eagles LLC Rink Reports – Jim Ewers

Meeting Minutes: May 2020

June 9, 2020

2020-05-14 SAYHA BOD – Meeting Minutes

Old Business:

  1. Introduction of New Board Members
    Welcome newly elected BOD’s…

    • Luke Damskov – Community Development Director
    • Terry Picicci – VP of Hockey Ops
  2. Outstanding Items:
    • Annual Eagles Board Meeting Agenda Items
      • Due to COVID restrictions, annual meeting TBD at this time.
    • CenterPlate at the Spokane Arena
      • Nothing at this time.
    • List of Rink Improvements for Eagles LLC
      o Resend Google Doc for new BODs to be able to add to the list.
      o Dustin & Leon removed the lockers from the rinks. Selling those to our members first for $100 each.
    • Heater Repairs & Timers
      • Terry is working on it
    • Heater/AC Unit Bid Update
      • No update at this time.
    • Puck #3 Update – Fundraising Committee – Denny Larue
      • Rink Board Advertising Update
      • Spokane Hyundai & Zamboni Wrap
        ❖ Recently reopened & Denny will circle back around.
  1. Policy & Procedures
    • Locker Room Policy – Kelli Jones
      • Kelli emailed the proposed policy to be reviewed.
      • BODs will make sure this policy is in place prior to tryouts.
    • Return to Play Policy (New)
      • Neil will continue to work with Pete in order to wrap up prior to the start of the season.
    • 1st Aid/CPR Coaching Policy Leon is working with District 9 Fire to set this up.
    • Working to set this up without a fee, which has been done in the past for SAYHA.
    • Leon will continue to work on this to have in place prior to tryouts.
    • Non-Parent Reimbursement Policy (New)

This policy needs to be completed prior to coaching assignments for season.

  • Sarah will begin writing this policy & present for review at the June meeting.
  • New Board will review during the Retreat for the following season.

Budget for reimbursement rates as follows:
House – $200 & Select – $500
Rep Teams 10/12s – $2,500 & 14/16s – $4,500
All receipts with itemized expense report must be turned in to Danielle the following Wednesday.

  • SAYHA will only reimburse hotel & gas expenses.
  • No reimbursement for food or drinks.
  1. Mid-Season Survey Results Review
    • New Board will review during the retreat for the following season.

 

  1. Spring/Summer Programming
  • Due to COVID-19, it would appear that all spring/summer programming will be canceled at this point.
  • Neil will email those members that registered to advise them of the cancellation.
  • Hockey Ops will work on the plan for any type of programming & tryouts.
    • All programming & tryouts dates will be based on local & state guidelines.

 

  1. Board of Directors Vacant Positions – Denny Larue
    • Denny will send Danielle an email by Monday to send out to the members to find interested candidates.
    • Denny & Danielle will work together to create requirements for positions with a deadline.
      • BOD would like to have new Board complete by June Meeting.

NEW BUSINESS – Agenda Items

  1. NBT Coaching Assignments Discussion
    • 2 applicants responded for 14U-A1 coach & 1 applicant for 16U-A1 coach
      • Dustin recommends applicant Matt Thurston as the 14U-A1 coach
        ❖ MOTION made on May 11th via email to approve Matt Thurston as 14U-A1 coach & Dustin Donaghy as the 16U-A1 coach for the 2020-21 season made by Terry Picicci; second by Sarah Stevens; motion carried by unanimous vote.
      • Dustin will work with Danielle to make these announcements to SAYHA members.
  1. Website Discussion
    • Staff would like to move from Team Pages to Team Snap
      • Team Snap will build our website & all our teams’ pages.
        ❖ Training & support is offered to assist with a smooth transition.
      • Extremely user friendly & will better serve older teams for stat recording. Improved stats recording will also help with recruiting.
      • Team Snap will integrate with the schedules and registrations. This will save time from having to do double entry & reduce the possibility of error.
      • Team Snap is offering 3 months free at sign up, with payment due 90 days after sign up.
      • Price Approximate Difference? Team Pages $700; Team Snap $1,600
      • Basic Team Snap $1,699
        • Up to 750 players
        • 30 players per team
        • Unlimited teams
          ❖ 500Mb per team
      • Premium Team Snap $2,299
        • Up to 750 players
        • 40 players per team
        • Unlimited teams
          ❖ 2Gb of storage per team
        • Custom branding for logos

Service Fees for transactions under $50 absorbed by individuals
o MOTION to change platforms from Team Pages to Team Snap Basic by August 1st made by Terry Picicci; second by Leon Henry; motion carried by unanimous vote.
o MOTION made on May 26th via email to amend start date of using Team Snap from August 1st to immediately made by Terry Picicci; second by Sarah Stevens; motion carried by unanimous vote.

  1. Video Conference Room Discussion
    • Dustin needs a place to do videos that is not in the office & big enough for 15-20 players.
      • Tabled for further discussion until the June meeting.
      • Dustin will work on the details to present to Eagles & discuss further with Robin.
  1. Director’s Reports
  • Treasurer’s Financial Report – Vacant o Not Present.
  • Public Relations Director – Amanda Kendall: Nothing to Report.
  • Disciplinary Director– Vacant o Not Present.
  • SafeSport Director – Vacant o Not Present
  • Community Development Director – Luke Damskov: Nothing to Report
  • Eagles LLC Rink Reports – Jim Ewers: See email from Denny.

MOTION to adjourn made by Luke Damskov; second by Terry Picicci; motion carried by unanimous vote. Meeting adjourned @ 7:45pm

  1. Closed Session

Meeting adjourned @ 8:49pm

Meeting Agenda: May 2020

May 7, 2020

PDF

1. Introduction of 2020-21 Board Members
2. Outstanding Items Updates
o Annual Eagles Board Meeting Agenda Items
o List of Rink Improvements for Eagles LLC
▪ Heater Repairs & Timers Project Update
▪ Heater/AC Unit Bid Update
o CenterPlate at Spokane Arena – Denny Larue
o Puck #3 Update – Fundraising Committee – Denny Larue
▪ Spokane Hyundai Rink Board Update
▪ Zamboni Wrap Update
o Policy & Procedures
▪ Locker Room Policy (Revised)
▪ Return to Play Policy (New)
▪ 1
st Aid/CPR Coaching Policy (New)
▪ Non-Parent Reimbursement Policy (New)
o Mid-Season Survey Results Review
o Spring/Summer Programming
o Board of Directors Vacant Positions – Denny Larue
3. New Business
o NBT Coaching Assignments Discussion
o Website Discussion – Dustin Donaghy & Danielle Hunt
o Video Conference Room Discussion – Dustin Donaghy
4. Director’s Reports
o Treasurer’s Financial Report – Vacant
o Public Relations Director – Amanda Kendall
o Disciplinary Director – Vacant
o SafeSport Director – Vacant
o Community Development – Luke Damskov
o Eagles LLC Rink Reports – Jim Ewers

SAYHA Schedule