SafeSport Volunteers

January 27, 2021

Parents’ SafeSport Volunteers are ALWAYS needed and welcomed. 

The USA Hockey SafeSport Program is intended to protect its participants from all types of misconduct and abuse. We endeavor to make athlete well-being the centerpiece of our culture through abuse prevention, education, and accountability.


At SAYHA we will always reimburse for approved background screenings.

If you have completed your SafeSport Training and have an approved background check please send your receipt to Danielle Hunt to reimburse you.

How to Become a SafeSport Volunteer:

  1. Register as a volunteer at USA Hockey- https://membership.usahockey.com
  2. Complete the SafeSport Training Course- https://www.usahockey.com/safesporttraining
  3. Complete a Background Check with USA Hockey- https://www.pnaha.com/page/show/1274442-background-check-application
  4. Send your USA Hockey number and Background Check receipt  to Danielle Hunt

Once ALL requirements are met, you will receive a SafeSport Badge and lanyard that should be worn when you are serving in the capacity of a SafeSport Volunteer for the team.

SAYHA SafeSport Volunteer Duties 2021

SAYHA’s SafeSport Page

Meeting Minutes: November 2020

January 13, 2021

PDF

MEETING CALLED to ORDER @ 6:09pm
Sign-in sheet distributed and included as part of these meeting minutes
SAYHA Officers, Directors, Staff, and guests in attendance…
Role Name Attendance
President Denny LaRue ✓
VP of Hockey Operations Terry Picicci ✓
VP of Hockey Administration Leon Henry ✓
Secretary Sarah Stevens ✓
Treasurer Terra Kile ✓
Public Relations Director Amanda Kendall ✓
Disciplinary Director Mike McGinnis Not Present
SafeSport Director Bryan Kriger Not Present
Community Development Director Luke Damskov ✓
SAYHA Business Manager Danielle Hunt ✓
SAYHA Director of Player Development Dustin Donaghy ✓
SAYHA Scheduler Kathy Bevan ✓
SAYHA Executive Director Nicole Adams ✓
WKMHA Representative Chris Florko Not Present
Guests

OLD BUSINESS
1. Previous Meeting Minutes
MOTION to approve October minutes made by Terry Picicci; second by Terra Kile; motion
carried by unanimous vote.
2. Outstanding Items
• Heater Repairs & Timers Project Update
o This project needs to be tabled until summer 2021 due possible damage to the
ice & gas tests needed to complete.

• Ventilation in Locker rooms 1-4
o Completed.

3. OLD BUSINESS
• House Rate Skates Results – Dustin Donaghy & Terry Picicci
o Numbers are lower than previous years.

o Rate Skate went well, ran smoothly & seemed much more organized that
previous years.
▪ Kudos to Hockey Ops for doing a great job organizing.
▪ Kudos to Kathy for doing an excellent job scheduling.
▪ Kudos to the BODs & extra volunteers for stepping up & helping as
needed.
4. NEW BUSINESS – Agenda Items
• SafeSport & Disciplinary Coordinators – Terra Kile & Danielle Hunt
o The previous BODs discussed the possibility of creating 2 paid coordinator
positions to support the SafeSport & Disciplinary Board Director.
o These positions have not been created or voted on by this or the last BODs nor
were these positions approved in this year budget.
o These coordinators do not seem financially wise to hire for this season.
▪ BODs will not be committing to creating these positions for this season.
o BODs will keep Andy Buell & Rob Stevens as Investigators.
▪ These individuals will be paid per case assigned.
▪ Denny & Sarah will contact these individuals, including possible
coordinators & advise of these changes.
o In the future, Investigators need to be used for both SafeSport & Disciplinary
investigations as many cases overlap.

• COVID Update & Return to Play Safety Plan – Nicole Adams & Dustin Donaghy
o We have had members recently self-report COVID positive cases.
▪ 10U Foster was removed from the ice last Wednesday for positive cases.
▪ Nicole has been keeping good records & overseeing contact tracing.
❖ All families that have been in close contact have been
contacted.

o Nicole & US Hockey are finding that cases are linked back to locker rooms,
carpooling & billeting not games.
o Teams need to continue to complete health checks prior to ALL scheduled
events to ensure we can continue keep track & contact trace.
o All SAYHA events need to follow SAYHA protocols; private events must be
organized outside of TeamSnap.
o Scheduling has been adjusted to ensure no back to back weekends.
▪ We may need to review & address ice sharing in the future.

5. Director’s Reports
• Treasurer’s Financial Report – Terra Kile, Nicole Adams & Danielle Hunt
o Annual Tax Return
▪ Currently working on tax return.
▪ We have received outstanding notices for nearly $5,000 from last year
but our accountant reassures that we are current & reports that the IRS
is behind.
❖ We asked our accountant if we should just pay the notices to
stop the notices & accruing more penalties. He advised against
doing this.
o Investment Accounts

▪ Recently met with Mark, from Merrill Lynch to discuss investments &
would like to invite him to the December or January meeting to discuss
how we should wisely invest moving into 2021.
❖ We have a large cash balance & discussed moving to get more
return on our money.
❖ He discussed investing a portion of our funds into a low risk
fund to continue to get returns on our money.

▪ Terra suggests that we do not do anything at this point due to the
uncertainties of this season &/or refunds that could be coming.
❖ SAYHA has always reinvested our returns from the rink, which is
not a practice among all rink investors. This has been
something we have always done & has put us in a good position
for the future.
❖ It is important that we continue this financial practice.
▪ Terra will be working closely with Danielle to nail down our monthly
operating costs.
o Budget Updates
▪ Not available at this time. Working on collecting this information.

• Public Relations Director – Amanda Kendall
o Receive great feedback from the Association Newsletter.
▪ This helps keep our families up to date & engaged.
o LiveBarn was a positive among our members, especially since spectators are
limited.
▪ Nicole has been fielding questions about the use of LiveBarn.
▪ LiveBarn was turned off due to reports & letters stating Eagles Ice Rink
was not operating in accordance with WA guidelines & during
evalutions/rate skates.
▪ LiveBarn will be turned back on when we return to the rink.

• Disciplinary Director– Mike McGinnis
o Review Puck #2 – C.H.I.E.F. (Competition, Heritage, Integrity, Engage, Family)
Culture
▪ Not present
• SafeSport Director – Bryan Kriger
o Not present
• Community Development Director – Luke Damskov
o Review Puck #3 – Fundraising
▪ Winter Raffle Updates
❖ In progress & seems to be going well.
▪ Wreath Fundraiser – went extremely well.
❖ We will be creating a drive-thru & staggered pick up for these
orders after Thanksgiving.
❖ Several managers have volunteered to help organize this.
▪ ParaSpokane – working with them to create ice time for sled hockey
with SAYHA.

❖ Teresa Skinner has been in touch with USA Hockey to get 25
sleds.
❖ This would be a static ice time scheduled each week for these
individuals.
❖ This program would be under the SAYHA umbrella.
❖ We should look into adding this to our spring & summer
programming.
❖ We will revisit this when rink opens up to continue to get this
started.
• Eagles LLC Rink Reports – Jim Ewers
o Eagles BOD reports they are financially stable & doing what they need to do to
save money at this time (ie: lowering ice temperatures).
o Leon reports rubber flooring is needed for Rink 1 & replacement anchor pegs
for a goal.
▪ $1,350 for the rubber flooring from lobby side rink 1 to the Grinders’
locker room. This would be 3ft wide.
▪ Denny will discuss these needs with Jim & report back to the BODs.

• Non-Parent Coach Policy – Dustin
o Dustin will like the BODs to review this policy & consider adding a per diem.
▪ Receipts need to be itemized to allow for accountability.
o BOD will review current policy & discuss further in December’s meeting.
MOTION to adjourn made by Terry Picicci; second by Amanda Kendall; motion carried by unanimous
vote.
Meeting adjourned @ 7:25pm
CLOSED SESSION
Meeting adjourned @ 8:18pm

Meeting Minutes: February 2020

March 13, 2020

PDF

MEETING CALLED to ORDER @ 6:02pm
Sign-in sheet distributed and included as part of these meeting minutes
SAYHA Officers, Directors, Staff, and guests in attendance…
Role Name Attendance
President Denny LaRue ✓
VP of Hockey Operations Terry Picicci ✓
VP of Hockey Administration Leon Henry ✓
Secretary Sarah Stevens ✓
Treasurer Phil Costello ✓
Public Relations Director Amanda Kendall Not Present
Disciplinary Director Jeremi DelCampo ✓
SafeSport Director Kelli Jones ✓
Community Development Director Ben Nelson ✓
SAYHA Business Manager Danielle Hunt ✓
SAYHA Hockey Director Neil Runbeck ✓
WKMHA Representative Chris Florko Not Present
Guests
Barbara DelCampo Nicole Adams Tyrell Trout
OLD BUSINESS
1. Previous Meeting Minutes
MOTION to approve January meeting minutes made by Phil Costello; second by Jeremi
DelCampo; motion carried by unanimous vote.
2. Outstanding Items
• LIVE Barn Cameras & Plan – Neil Runbeck
o LiveBarn installed the internet service needed to provide consistent live video
feed.
o Installers were in the rink today (2/12/20) for a site survey. Plan is for them to
be up & running within a couple weeks.
o Denny & Terry are listed as the emergency contacts.
• Rink Improvements Update from Eagles LLC – Denny Larue & Phil Costello
o Heater Repairs & Timers
▪ Approved & should be repaired & timers installed soon.
o Zamboni Wraps

▪ SAYHA may have sold 1 Zamboni wrap but working out all the details as
the wrap costs approximately $3,600, which is a bit more than
expected.
o HVAC/AC Unit Bid for SAYHA Office
▪ Zone Mechanical bid was $7,183 plus taxes & permits
▪ Jeremi will research a 2nd bid from Steelhead Mechanical
▪ We will research if party room could be added to the bid & share
financial expenses with the rink.
o Lockers near back doors are SAYHAs & our responsibility to paint. This can be
something we organize a committee to complete.
o Jim wants an improvement list from SAYHA for projects.
• CenterPlate at the Spokane Arena
o Nothing at this time.
• Puck #3 Update – Fundraising Committee – Denny Larue
o Rink Board Advertising Update
▪ SAYHA sold 1 board to Spokane Hyundai.

3. Old Business
• Puck #1 Update – Discipline & Travel Policies – Sarah Stevens, Jeremi DelCampo & Kelli
Jones
o Discipline Policy – MOTION to adopt the Discipline Policy as written made by
Kelli Jones; second by Terry Picicci; motion carried by unanimous vote.
o Travel Permission Policy –
▪ Kelli would like to add, “It is the Applicable Adult’s responsibility to
verify that the parent/guardian signing this permission has completed
SafeSport parent or certified training. Failure to do so will result in the
coach being suspended until a hearing is completed.”
▪ Applicable Adults are identified as SAYHA coaches or other adults in
supervisory positions.
▪ This policy would allow for coaches to transport players.
❖ MOTION to add Kelli’s amendment & adopt the Travel
Permission Policy made by Phil Costello; second by Jeremi
DelCampo; motion carried by unanimous vote.

• 14U/16U Tryout Dates – Neil Runbeck & Terry Picicci
o The goal is for dates to be confirmed in time for the next newsletter.
• SAYHA Employee Handbook Update – Nicole Adams
o Associated Industries provides guidance on handbook policies & has the ability
to draft a handbook for SAYHA.
▪ This would allow the BODs to set expectations and ensure SAYHA staff
are applying policies.

▪ Approximately $750 per year & can help with creating employee
contracts.
▪ MOTION to contract with Associated Industries made by Jeremi
DelCampo; second by Phil Costello; motion carried by unanimous vote.

4. NEW BUSINESS – Agenda Items
• SAYHA 2020/21 RFPs – Terry Picicci
o Current SAYHA RFPs are for jerseys, dryland, Detailz, & tournament apparel.
▪ The only RFPs needed for next year will be jerseys & dryland.
o Hockey Ops will be responsible for contacting & providing dryland options.
▪ This RFP will be needed for next year’s budget.
▪ We might need to consider changing the location due to toll it puts on
the condition of the conference room.
• End of the Season Awards Banquet – Terry Picicci
o Plan for the week of March 23-27 & Neil will identify exact day that week.
o Neil will discuss rink reservations with Robin.
o Banquet budget is $3,000, including awards.
▪ Legacy Awards – would like to contact previous winners to help with the
presentation & announce all players who were nominated.
o Neil & Denny will plan to present awards & represent the coaches & BODs.
o We need to work on improving the sound system issues from last year. Jeremi
will work to see what is needed to improve this.
• Mid-Season Survey Results – Amanda Kendall
o Neil will get the results & send to the BODs

5. Director’s Reports
• Treasurer’s Financial Report – Phil Costello & Nicole Adams
o Budget continues to look good.
o Final Rep payments were received this month.
o We are down in total revenue from last year – some of this was planned with
modified scheduling.
o Investments funds are starting to make money & being reinvested.
o The Rink was reminded of the March deadline for ice costs. They asked SAYHA
to provide info regarding our projection of ice purchases for next season
(increased, decreased or stay the same).
▪ SAYHA anticipates to remain the same for next year, with possible
increase.

• Public Relations Director – Amanda Kendall
o Not Present
• Disciplinary Director– Jeremi Delcampo
o One incident last month that included our logo. Kelli & Jeremi resolved.
▪ Since this involved our logo, Jeremi reached out to Spokane Chiefs to
ensure there were no problems with them.

▪ It seems like we are down in incidents from last year & incidents are
being resolved faster due addition help from investigators.
▪ SAYHA failed its goal of zero coaches & parents being kicked out of a
game.
• SafeSport Director – Kelli Jones
o 12u House incident – on going investigation & more information for the closed
session.
o 14U Rep is for closed session.
o Meeting planned with females in the association with Nicole Adams to create
bonds & leadership opportunities.
o Coaching boys & girls are different & we need to add some coaching
education for our coaches this summer.
▪ We would like to consider bringing in outside educators to assist with
this coaching education training.
▪ We would like to see more hockey moms attend CEPs to be present &
available on the benches to assist coaches.
• Community Development Director – Ben Nelson
o All Winter Raffle tickets are due today (2/12/20) & drawing is tomorrow
(2/13/2020).
o Prizes from Play-It-Again Sports & Laurie Bowen – each donated their fees
back to SAYHA.
o We need to review the ticket checkout process for next year’s raffle.
• Eagles LLC Rink Reports – Jim Ewers
o Not present.

MOTION to add Danielle Hunt to SAYHA Washington Trust signature card made by Phil Costello; second
by Leon Henry; motion carried by unanimous vote.
MOTION to adjourn made by Terry Picicci; second by Leon Henry; motion carried by unanimous vote.
Meeting adjourned @ 7:37pm
6. Closed Session

Closed session adjourned @ 9:43pm

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