Meeting Minutes: July 2020

August 24, 2020

July Meeting Minutes

  1. Previous Meeting Minutes
    MOTION to approve June minutes made by Terry Picicci; second by Leon Henry; motion carried

by unanimous vote.

Old Business

  1. Outstanding Items
    • Heater Repairs & Timers Project Update

o Each heater must be individually timers due to social distancing

o Terry will continue to have discussions regarding this need

    • Heater/AC Unit Bid Update

o $4k bid for AC unit in the office.
o Electrical in not included in BID.
o Wireless remote to be mounted to east wall.

    • Ventilation in Locker rooms 1-4
      o No ventilation at all in these locker rooms

o Putting in a closed system & adding fans.

o Adding pipes through the floors

NEW BUSINESS – Agenda Items

  • Female Hockey Teams & Coordinator – Dustin Donaghy
    o Several have volunteered to help grow the female side of hockey.

▪ SAYHA Female Program Coordinators will report directly to Dustin to help grow this part of our organization.

▪ We will need to communicate this new program with our members

  • Player & Parent Code of Conduct – Dustin Donaghy

o There will be Zero Tolerance attitude towards conduct violations.
o All players will be expected to follow the dress code
o This new code of conduct will be a huge culture shift & some will struggle with it o Dustin will make sure all coaches, parents & players know & understand these

expectations at the parent meetings
▪ This is going to be a huge culture shift & some will struggle with it to

start
▪ BODs will be present to support this culture shift during these meetings

  • Player Gear Requirement – Dustin Donaghy
    o Slowly begin to introduce matching gear across the association.

▪ Plan to start with players wearing gloves that are Jr Chiefs colors ▪ Move towards all SAYHA players wearing red helmets & blue

pants/shells.

  • Puck #1 – COMMUNICATION
    o Chair – Amanda Kendall

o Board Members – Danielle Hunt
o Action Plan – Consistency, Platforms, Content, Timeliness, Scholastics

    • ▪  Currently need to work on communicating with members regarding season, tryouts & plans
    • ▪  Dustin & Danielle have drafted an email/newsletter for the members to discuss what the season might look like with COVID-19. This will be sent out late this week or early next week.
  • Puck #2 – C.H.I.E.F. (Competition, Heritage, Integrity, Engage, Family) Culture o Chair – Mike McGinnis

o Board Members – Terry Picicci, Bryan Kriger, Dustin Donaghy

o Action Plan – TBD as season takes better shape

  • Puck #3 – Fundraising & Community Development

o Chair – Luke Damskov
o Board Members – Denny Larue
o Action Plan – Raise $10,000
o PDF cost of boards sent out to BODs

▪ Contacted Numerica & there has been some traction during these conversations

  • ▪  Planning to contact local casinos; Spokane Shock; Keller Williams
  • ▪  Creating a Scholastic Board – to honor those Jr Chiefs who excel in the

classroom/community

  • ▪  Luke will work with Dustin, Danielle & Amanda to get information out to

social media regarding all fundraising opportunities.

  • Puck #4 – Revise Mission Statement

o Chair – Sarah
o Board Members – Bryan
o Action Plan – revision to promote character development

  • Spokane Americans Youth Hockey Association (SAYHA) is committed to the athletic and character development of youth hockey players. SAYHA is dedicated to individually developing our youth as hockey players, while promoting leadership, teamwork, sportsmanship, and respect as we strive for excellence both on and off the ice.

o MOTION to approve new mission statement as written made by Amanda Kendall; second by Luke Damskov; motion carried by unanimous vote.

  1. Director’s Reports
  • Treasurer’s Financial Report – Terra Kile
    o We need to create a budget based on what we had last year & make assumptions that we are moving forward as we did last year
    o As things change, we can begin to peel back the budget as needed o We did not get any revenue from our spring & summer programs

▪ The PPP loan is subsidizing some of the revenue that we lost from this canceled programming.

o Danielle & Terra will review how to create payment plans that are focused on just ice fees. Any tournaments can be added at a later time as tournaments/borders open.

o There will be a PNAHA league.
▪ All Rep teams will be a part of this PNAHA league.

❖ There will be an A1, A2 & House team at 12U, 14U, 16U & 18U ❖ 10U – 3 blended teams with 1 Rep selected team

  1. Blended teams will play 1⁄2 ice
  2. Rep Team will play full ice
  • Public Relations Director – Amanda Kendall o In the works.
  • Disciplinary Director– Mike McGinnis o Nothing to report.
  • SafeSport Director – Bryan Kriger o Nothing to report.
  • Community Development Director – Luke Damskov o Winter Raffle Ticket

▪ Need to make sure that all age levels are participating, including 8U players

  • Eagles LLC Rink Reports – Jim Ewers

o Nothing at this time.

MOTION to adjourn made by Luke Damskov; second by Leon Henry; motion carried by unanimous vote. Meeting adjourned @ 8:15 pm

  1. Closed Session

Meeting adjourned @ 8:35 pm

 

Meeting Minutes: June 2020

July 1, 2020

2020-06-11 SAYHA BOD – Meeting Minutes

Old Business

  1. Previous Meeting Minutes
    MOTION to approve May minutes made by Terry Picicci; second by Luke Damskov; motioncarried by unanimous vote.MOTION made by Terry Picicci to remove Phil Costello, Nicole Adams, Todd Greiner, Brad Carruthers & Neil Runbeck as signers on SAYHA’s bank account & add Terra Kile as a signer; second by Leon Henry; motion carried by unanimous vote.
  2. Introduction of New Board Members

• Welcome newly elected BODs…

o Terra Kile – Treasurer

o Mike McGinnis – Disciplinary Director

o Bryan Kriger – SafeSport Director

3. Outstanding Items

page1image34081792 page1image34084288

  • Annual Eagles Board Meeting Agenda Items o Wednesday, June 24th 6pmo Denny & Terry plan on attending on behalf of SAYHA
  • CenterPlate at the Spokane Arenao Nothing at this time.
  • List of Rink Improvements for Eagles LLC

o Heater Repairs/Timers Update

  • ▪  Not all the heaters are working correctly & not enough timers tosupport the number of heaters.
  • ▪  Denny & Terry will discuss this at the Eagles Annual Meeting.

o Heater/AC Unit Bid Update
▪ Denny will follow-up with Phil Costello as to where we are at with this

installation process.
• Puck #3 Update – Fundraising Committee – Denny Larue

o Spokane Hyundai remains committed to purchase a rink board; they remain interested in purchasing a Zamboni wrap but the exact details continue to need to be worked out.

  • Policy & Procedures
    o Locker Room Policy – Kelli Jones (Vote Needed)

    • ▪  Revisions to policy reviewed.
    • ▪  MOTION to adopt policy revisions as written made by Terry Picicci;second by Luke Damskov; motion carried by unanimous vote. o Return to Play Policy – Bryan Kriger (New)▪ Bryan will work with Dr. Pete & oversee the writing of this policy. o 1st Aid/CPR Coaching Policy – Leon Henry▪ Not present. No update.
      o Non-Parent Reimbursement Policy – Sarah Stevens (Vote Needed) (New)

      ▪ Policyreview.
      ❖ MOTION to adopt Non-Parent Reimbursement policy made by

      Terry Picicci; second by Sarah Stevens; motion carried by

      unanimous vote.

  • Mid-Season Survey Results Reviewo BODs will review in preparation for the Retreat on 6/25.

4. NEW BUSINESS – Agenda Items

  • Female Hockey Teams & Coordinator – Dustin Donaghy
    o Not Present. Will review with Dustin at the Retreat.
  • Player & Parent Code of Conduct – Dustin Donaghy
    o Not Present. Will review with Dustin at the Retreat.
  • Player Gear Requirement – Dustin Donaghy
    o Not Present. Will review with Dustin at the Retreat.

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5. Director’s Reports

  • Treasurer’s Financial Report – Terra Kile o Not Present.
  • Public Relations Director – Amanda Kendall o Not Present.
  • Disciplinary Director– Mike McGinnis o Nothing to report.
  • SafeSport Director – Bryan Kriger o Nothing to report.
  • Community Development Director – Luke Damskov o Nothingtoreport.
  • Eagles LLC Rink Reports – Jim Ewers o Nothingatthistime.MOTION to adjourn made by Mike McGinnis; second by Terry Picicci; motion carried by unanimous vote. Meeting adjourned @ 7:32 pm

6. Closed Session

Meeting adjourned @ 8:13 pm

Meeting Minutes: January 2020

February 7, 2020

PDF

MEETING CALLED to ORDER @ 6:00pm
Sign-in sheet distributed and included as part of these meeting minutes
SAYHA Officers, Directors, Staff, and guests in attendance…
Role Name Attendance
President Denny LaRue ✓
VP of Hockey Operations Terry Picicci ✓
VP of Hockey Administration Leon Henry ✓
Secretary Sarah Stevens ✓
Treasurer Phil Costello ✓
Public Relations Director Amanda Kendall ✓
Disciplinary Director Jeremi DelCampo ✓
SafeSport Director Kelli Jones Not Present
Community Development Director Ben Nelson ✓
SAYHA Business Manager Nicole Adams ✓
SAYHA Hockey Director Neil Runbeck ✓
WKMHA Representative Chris Florko Not Present
Guests

OLD BUSINESS
1. Previous Meeting Minutes
MOTION to approve December meeting minutes made by Jeremi DelCampo ; second by Leon
Henry; motion carried by unanimous vote.
MOTION to approve Danielle Hunt as the SAYHA bookkeeper made in an email vote on January
2nd by Sarah Stevens; second by Phil Costello; motion carried by unanimous vote.
MOTION to approve gifting the business manager Mac computer to Nicole’s made in an email
vote on January 2nd by Sarah Stevens ; second by Phil Costello; motion carried by unanimous
vote.
2. Outstanding Items
• Online Jr Chiefs Merchandise Store Contract – Neil Runbeck
o Contract has been signed but dates changed from starting 10/10/19 to 12/11/19
o Jared has requested a list of SAYHA employees who would be eligible for a
discount.

• LIVE Barn Cameras & Plan – Neil Runbeck

o Jim Ewers has the contract & will meet with Eagles Management on 1/10/2020
to review how LIVE Barn effects all 3 owners.
o Contract is 6 years with SAYHA but Jim will have to sign, if approved, as the
SAYHA Representative.

• Core Values Banners Framing – Leon Henry
o Banner have been hung & this is finished.
• Rink Improvements Update from Eagles LLC – Denny Larue
o Heater Repairs & Timers
▪ Jim Ewers meets with Eagles Management group on 1/10/20 & this is on
the agenda.
❖ Jim has explored what this will cost & has gotten bids. No one
seems to be opposed to these improvements.

o Scoreboard
▪ Jim Ewers is not convinced our scoreboards need to be replaced.
o Zamboni Wraps
▪ Jim Ewers is looking into this & will have for information following their
1/10/20 meeting.
• Team Sponsor Plaques
o Nicole ordered the plaques from Leo’s & she will contact Ben when they arrive.
• CenterPlate at the Spokane Arena
o Nothing at this time.

3. Old Business
• Puck #3 Update – Fundraising Committee – Denny Larue
o Rink Boards Advertisement Update
▪ 5 people with proposal in front of them for consideration.
▪ Received 1 – Josh Johnson Orthodontics
• Extra Programming Plans – Neil Runbeck & Terry Picicci
o Spring Programming to start in April 2020
▪ High, Middle & Grade School Spring Hockey Leagues
▪ Learn to Play Hockey
▪ 8U/10U Spring Training
▪ 12U/14U Body Contact & Battling Clinic
▪ 16U/20U Skill Builder
❖ It will be important to market these clinics.
❖ Neil will get the date & times to Robin to secure the ice.

o Tryout Dates for 14U & 16U
▪ Moved to May 15-17, 2020
▪ 10U-12U will remain in August
• Discipline Policy – Sarah Stevens & Jeremi DelCampo
o BOD will take more time to review policy. Any edits or suggestions will be sent
to Sarah.
o BOD will look to vote on this policy in February’s meeting.

NEW BUSINESS – Agenda Items
4. Business Manager/Bookkeeper Plan – Phil Costello, Denny Larue & Sarah Stevens
• Danielle Hunt plans to start January 30th, 2020.
o Danielle will be an Office Manager not a Scheduler.
o There is no expectation for Danielle to do the scheduling at this time.
o BOD will need to hire/contract with a scheduler by July.
o Budgeting & Forecasting for the 20/21 seasons needs to start by March 1st
.
o Bookkeeping will be light to start due the final Rep payments scheduled for
February.
o Danielle will be expected to learn to build registrations for spring & summer
programming.

• SAYHA needs an Employee Handbook
o Nicole Tedrow with Associated Industries (A.I) would be an excellent contact to
create this for SAYHA.
▪ Nicole Adams will contact her & let us know in the February meeting.
• SAYHA BOD will need to make a decision regarding how many employees/contracts for
next year’s budget.
o Focus on obtaining RFPs for Dryland, JOG back by Feb 20-25th
▪ Jerseys for next season will be an add-on to registration.

5. Director’s Reports
• Treasurer’s Financial Report – Phil Costello & Nicole Adams
o Tournaments net income saw a substantial increase
o Special Programming revenue is not where needs to be & needs to meet the
budgeted marks.
o Investment money was funded but still need to close out the Charles Schwab
account.
o The Ameriprise funds will help with any unexpected bills.
o Majority of our funds have been collected. Last Rep payments will be collected
in February.
o W2s & 1099s are done for 2019
o Overall, projecting a lower net revenue this year from last year.
• Public Relations Director – Amanda Kendall
o Division Newsletters go out 1/10/2020.
▪ 14-16U will contain recommended reading opportunities for families &
players.
▪ 8U Newsletter will inform that Chris Foster resigned as 8U DCD
❖ Newsletter will thank him for his dedication & leadership
▪ We will add a reminder for members to complete the Mid-Season
Survey
▪ Amanda will talk to tournament photographer for pictures to assist with
marketing.

• Disciplinary Director– Jeremi Delcampo

o Nothing for the open session.
• SafeSport Director – Kelli Jones
o Not present
• Community Development Director – Ben Nelson
o We need to discuss & vote on a Finder’s Fee for rink board sales.
o MOTION to approve a one-time Finder’s Fee of $100 per board sign made by
Leon Henry; second by Phil Costello; motion carried by unanimous vote.

• Eagles LLC Rink Reports – Jim Ewers
o Not present. Nothing at this time.
• PNAHA Meeting Report – Neil
o Change the coaching certification program
▪ Currently no CEUs for Levels 4-5 so looking to add online option.
▪ Levels 1-3 certifications will be in Spokane next year.
▪ USA Hockey registration fees will be increasing next year
▪ Match penalties have increased nationwide.
▪ PNAHA disciplinary committee can review all match penalties
▪ Bylaw 10 allows 1 appeal & this must be through PNAHA
❖ SAYHA shall revise policy to read that all appeals must be through
PNAHA not the SAYHA BODs.

▪ Officials are quitting at a substantial rate due to abuse from players,
coaches & parents
▪ There will be no more gate fees for District & National Tournaments
▪ Neil has sent nominees for 14U/16U State Development Camp (January 24-
26) but no invites have been sent out/received yet.
▪ Officials registration due June 1st, 2020
▪ Possible $2,500 goalie grant for the state
❖ Presented Vaughn quick change pads for $250
▪ SAFESPORT topics for next newsletter
❖ Associations need to better educate members as to what SafeSport
is & how to make a report.
o Parent to Parent issues are not a SafeSport violation
o Negative on-ice comments from coaches are not a
SafeSport violation

❖ Associations need to close more cases & report progress within 5-7
days.
❖ Compliance Violations for locker room monitors
o Associations can expect fines &/or coach suspensions for
violations.
o Looking to incentivize associations who have teams that are
properly monitoring.

❖ Winthrop has been reinstated into PNAHA
❖ State Leagues at all divisions, including 10U.
o SAYHA will be represented by 1 10U team.

❖ Rule Revisions/Changes
o 10U half ice rule change to always be half ice when 2
PNAHA teams play each other – denied & tabled for June
o No 12U players are allowed to play in a “checking” game
o 14U players are allowed to move up to 18U if there is no
16U option.

MOTION to adjourn made by Phil Costello; second by Jeremi DelCampo; motion carried by unanimous
vote.
Meeting adjourned @ 8:17pm
6. Closed Session

Closed session adjourned @ 9:22pm

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